Writing a letter informing someone that their contract will not be renewed is never an easy task. However, it’s an important responsibility that should be handled with tact and professionalism. Below is a sample letter that can be used as a guide when informing someone that their contract will not be renewed.
[Date] [Recipient’s Name] [Recipient’s Address] [City, State ZIP Code]Dear [Recipient’s Name],
I regret to inform you that your contract with our company will not be renewed. This decision was reached after a careful review of your performance and our business needs.
We appreciate your time and effort during the length of your contract, and we wish you the best in your future endeavors. However, we have found that your performance has fallen short of our expectations. Despite our efforts to provide you with support and guidance, we have not seen the desired improvement.
As a result, we have decided not to renew your contract when it expires on [date]. This decision is final, and we will not be considering any request for contract renewal or extension.
Please note that you will receive your final paycheck on [date]. In addition, we will provide you with a letter of recommendation upon request.
We understand that this news may be difficult, and we will make every effort to support you during this transition. If you have any questions or concerns regarding this matter, please do not hesitate to contact us.
Thank you for your service to our company, and we wish you the best in your future endeavors.
Sincerely,
Your Name
Your Title
Your Company
When writing a letter informing someone that their contract will not be renewed, it’s important to be respectful and professional. The letter should clearly state the reason for the decision and provide any necessary information regarding the employee’s final paycheck and benefits. By following the above template, you can create a clear and concise letter that effectively communicates your decision.